Aktualizacja Google Vault: wyszukiwanie na podstawie identyfikatora dokumentu i nowe ustawienia dysków współdzielonych – 2025

Google Vault improvements for Google Drive search and export: document IDs and expanded shared drive settings

Monday, May 19, 2025

What is changing?

Google Vault now supports exporting from Google Drive based on document ID. This enables reliable searching for documents where the ID or URL is known, so the earlier methods — searching by collaborators or document content — are no longer needed. You can now specify up to 1,000 document IDs via the user interface or the API to export targeted files within your domain.

In addition, a new configuration option has been added for handling items on shared drives, providing even greater flexibility.

Vault administrators can now choose from three options in the user interface or the API:

Included: Includes every item located on shared drives. (This was previously the case when the “include items from shared drives” switch was ON.)

Not included: This new option excludes every item located on shared drives.

Only if directly shared (not due to drive membership): Includes only those items that were shared directly with the account, where the account is not a member of the shared drive. (This was previously the setting shown when the “include items from shared drives” switch was OFF.)

Why does this matter?

Vault is Google Workspace's e-discovery and information governance tool, which makes it possible to retain, hold, search and export user data. These improvements enhance Google Drive search and export capabilities. Document ID-based export provides a new, direct search option that allows legal and IT teams to find files even when they do not know the file's owner or content. The fine-tuned shared drive settings give organizations managing many shared drives greater flexibility, making data collection during investigations more precise and efficient.

Further details:

The old API labels remain supported and are mapped to the corresponding new settings.

Exporting by document ID is only available for files within your own domain.

Document IDs can be found in the exported metadata or extracted from the document URL.

The default for the shared drive setting has not changed in the interface or the API.

Getting started:

Administrators:

For more information, visit the Help Center, where you will find a detailed guide to using Vault for Google Drive search.

Rollout schedule:

• [Rapid and Scheduled release domains](https://support.google.com/a/answer/172177):

Full rollout within 1–3 days, starting May 19, 2025.

• [Google Vault API support:](https://developers.google.com/vault/reference/rest)

Starts within 7 days of the user interface update.

Availability:

Available in the following Google Workspace editions:

• Business Plus
• Enterprise Standard and Plus
• Education Fundamentals, Standard and Plus
• Enterprise Essentials Plus
• Frontline Worker Standard and Plus

As well as for those with a Vault add-on license.

Sources:

Google Vault Help: Use Vault to search Google Drive, Meet, and Sites